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Admissions Manager cum Administration Assistant (KHDA Aligned)

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Reports to: Principal / School Administrator
Job Purpose

To manage the school’s admissions process while providing efficient administrative and clerical support to ensure the smooth day-to-day operation of the school office in compliance with KHDA regulations and UAE laws. The role oversees student recruitment, enrollment procedures, student records management, parent communication, and supports inspection readiness.

Key Responsibilities

1. Admissions Management

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  • Manage the full student admissions cycle from enquiry to enrollment.

  • Respond to admissions enquiries and provide accurate information to prospective parents.

  • Conduct school tours and admissions meetings with prospective families.

  • Review and verify student applications and required documentation.

  • Maintain accurate applicant records and admissions data.

  • Coordinate student assessments and admission approvals with school leadership.

  • Ensure all admission procedures comply with KHDA requirements.

  • Manage waiting lists and follow up with prospective families.

  • Support student onboarding and enrollment processes.

2. Office Administration

 

  • Provide professional front-desk support to parents, students, and visitors.

  • Manage incoming calls, emails, and official correspondence.

  • Maintain organized filing systems (physical and electronic).

  • Prepare letters, reports, certificates, and official school documentation.

  • Schedule appointments and coordinate meetings when required.

3. Student Records & KHDA Compliance

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  • Maintain accurate and up-to-date student records in accordance with KHDA requirements.

  • Support student registration, transfers, and withdrawal processes.

  • Ensure all student documentation is complete and properly filed.

  • Assist in preparing documentation required for KHDA inspections (DSIB).

  • Maintain accurate student attendance records.

  • Ensure confidentiality of student information in line with UAE data protection regulations.

4. Communication & Customer Service

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  • Maintain professional and courteous communication with parents and external stakeholders.

  • Draft and circulate school communications, notices, and announcements.

  • Support coordination of school events, parent meetings, and admissions events.

5. Safeguarding & Compliance

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  • Adhere strictly to school safeguarding and child protection policies.

  • Maintain confidentiality of all sensitive school information.

  • Ensure compliance with KHDA regulations and school operational policies.

Requirements

  • Relevant diploma or Bachelor’s degree (attested as per UAE regulations).

  • Previous experience in admissions, administration, or school operations.

  • Experience in customer service and parent relations preferred.

  • Proficiency in MS Office and school management systems.

  • Valid UAE residency visa under school sponsorship.

  • UAE Police Clearance Certificate (Good Conduct Certificate).

  • Completion of safeguarding training.

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